Australian Institute of Physics, SA branch. Minutes of the committee meeting held at 6pm on Thursday October 1st 2003 in the tearoom of the Physics building at the University of Adelaide. Present: Campbell, Samardzic, Cockshell, Canney, Veitch, Blankleider and Kalloniatis. Apologies: Bouwknegt, Carter. Minutes of the last meeting: There were no corrections. Veitch moved that the minutes be accepted, approved by concensus. BUSINESS ARISING FROM THE MINUTES: Veitch reported that he sent the budget to Cathy Foley, but had agreed that it be delayed until the next financial year. Canney described this as a big drop in income. Veitch said he had the idea that there was little money left and had asked Cathy Foley that the grant be received before the AGM. Veitch said that for "Science Meets Parliament" he had sent an email to the national secretary designating Samardzic as the under-40 delegate and Bouwknegt as the other person. Samardzic said she had not heard from Ian Bailey, but had been advised to "register yourself and send the bill to the society". CHAIR'S REPORT: Veitch reported that he had sent the budget to Cathy Foley and that there were no objections, but that it was delayed until the next financial year. He confirmed that he had the auditors' report on the budget. He suggested that it is a waste to use Union Hall for small audiences. TABLED DOCUMENTS: Veitch referred to an email from Colin Taylor, who has moved to being the Executive director of the Science Olympiads, and so is now looking for a new director of the Physics one. It is a quarter time position. Veitch tabled the task statement, and suggested that it should go in the "Physicist". The location is not clear, but it involves selecting high flyers and running a workshop. There was some discussion of the previous arrangements. Veitch explained that the local committee used to choose the trainer, but it is now done nationally, and we occasionally get requests for support. Cockshell said that she would put details in the SSABSA newsletter. TREASURERS REPORT: Canney referred to distributed statements to the end of August. He noted increases due to Hollenberg income. (Samardzic asked about National Science week support and is to chase it up. Canney noted that National Science week was close to the end of the financial year.) Canney said that there are still a lot of liabilities. (Veitch said he had made this point to Cathy Foley.) (Samardzic reported $770 from National Science Week, but noted that Cockshell and Mike Roach need reimbursement, to go via Cockshell.) Canney reported that there have been no GST returns for 2 years. Kalloniatis queried about 2 receipts for the Hollenberg lecture. Canney confirmed that it is OK, and that he can finalise it with Kathy Foley when he gets the bank statements. Kalloniatis referred to the money from the astronaut lecture and said he would consult later. SUBCOMMITTEE REPORTS: MEETINGS: Kalloniatis reported the astronaut lecture as a reasonable success, but had expected more people. He said he had received an offer from Mike Levins (of DSTO) to contribute money from the IAEA and IAEE to expenses, but felt that there was no need, as Rod Boswell had covered airfares, so the only expenses were for platters and Union Hall. Supported by Samardzic, he suggested we leave it this time and call for help in the future, with the same arrangement for the NITP and Prof. Tony Thomas. Kalloniatis reported a fax from the Public Schools' Club for the AGM, specifying $35 per person. Veitch proposed that we go to the Public Schools' club. (Bouwknegt had checked the Chapel restaurant.) Kalloniatis reported a dissapointing turnout for the WIP lecture and said there was a problem with the abstract. If he had known the subject, he would have advertised to biologists. He suggested that we need to take some control over what happens. Samardzic suggested that we need the lecture in National Science Week. She said that it was timed to fall in National Science week for the East Coast, but as ours runs for 3 weeks it should be possible to fit it in. Veitch said that it must be organised earlier. He undertook to email the president that it needs to be organised earlier and should be in National Science week. Samardzic said to get the original letter from Bouwknegt and also say that the public lecture should be at school level. Veitch said that the Careers night must not be at the end of semestre, supported by Samardzic. Kalloniatis noted that the Head of School talked about a careers night. Veitch siad there was no justification for using Union Hall for public lectures, and was supported by Kalloniatis and Samardzic. Campbell described how the habit of using Union Hall had arisen. Veitch said that the joint meeting with the RACI should be left until next year. Kalloniatis noted that Sam Drake will take over as meetings convenor. SUBCOMMITTEE REPORTS: EDUCATION: Samardzic reported that St. Peters' won the Quiz, and that she had received $72 on the day plus $52 via Cockshell. She said that they had reduced teams to six, making it easier to make up teams. She reported that it went well, that the students seemed to enjoy it and that they liked the prizes. Cockshell noted that there were some government schools. The careers night was a disappointng meeting. Samardzic asked if we should do it again. Kalloniatis and Veitch supported continuing. Kalloniatis asked about getting teachers to bring classes. Cockshell replied that it would be hard. Kalloniatis asked if Physics teachers have a Physics background. Cockshell replied that there are teachers both, with more with a Physics background drifting in. Campbell explained a preceived problem with the student night, in that a national university strike is being organised for that day. Veitch decided that the student night should go ahead on the date already fixed. SUBCOMMITTEE REPORTS: AWARDS: As Blankleider and Michael Brunger did not agree on who should be nominated for the Gold Bragg medal, Veitch undertook to decide and will email Campbell with the decision. 2004 COMMITTEE NOMINATIONS: Kalloniatis nominated Sam Drake for the committee, seconded by Veitch. It was decided that Veitch be nominated as chair, Samardzic as vice-chair and Campbell as secretary. The Treasurer's position was left unfilled. Other current members, except Kalloniatis, Canney and Leinweber, were renominated. There is an action on everyone to get new committee members. Campbell is to email a membership list to people to help with this. ANY OTHER BUSINESS: Kalloniatis undertook to ask about a vegetarian menu for the AGM dinner. Veitch and Samardzic said it should be "vegan". Veitch determined that the price should be $35 for members and $20 for students. Kalloniatis undertook to ask about house wines. Veitch thanked everyone on the committee, and Canney in particular. The meeting finished at 18:21 Laurence Campbell 29-12-03