Australian Institute of Physics, SA branch.

Minutes of the committee meeting held at 6pm on Thursday August 14th 2003
in the tearoom of the Physics building at the University of Adelaide.

Present: Veitch, Blankleider, Bouwknegt, Campbell, Canney, Cockshell, Samardzic.

Apologies: Leinweber, Kalloniatis, Carter.

Minutes of the last meeting:
  Corrections:  
   - Canney referred to the question mark regarding the destination for
     an invoice. He said that it was for $500 from Adelaide Uni. for the 
     Hollenberg lecture. He noted that it has been received.
Veitch moved that the minutes be accepted, approved by concensus.

BUSINESS ARISING FROM THE MINUTES:
   Veitch said the honorarium of $50 for the digeridoo welcome has not
been paid. Canney said that two others were missing. Veitch informed Canney that 
Kalloniatis has a receipt from Shores. 
   Veitch reported that he has done a draft budget.

CHAIR'S REPORT:
   Veitch had nothing in particular to report, except for the items to follow
in later reports, such as his work on meetings to help Kalloniatis. He
confirmed in response to Bouwknegt that for the WIP lecture we should pay for
food and accomodation but not the airfare. He noted that at the last
council meeting, in discussion of special projects, he had suggested a
lecture tour and a link to the WIP lecture tour.

TABLED DOCUMENTS:
   Veitch tabled a document from SASTA showing the AIP entry in the Oliphant
Science Award brochure. No change is required. He had bits and pieces from
National Science week (noting that he will put the advert for the Chang-Diaz
lecture on the NSweek web page). He reported receiving an email from RACI
regarding joint meetings.
   Canney tabled a copy of the audit report for 2002, which was prepared
by the auditors recommended by the national branch.

TREASURERS REPORT:
   Canney distributed a statement to the end of July and details of expenditure
up into this August. He noted that the 2nd quarterly GST payment was sent, but
no money has been returned. There was some discussion about payment for the
Malin lecture and sponsorship of the Hollenberg lecture, the latter being 
a "break-even".

2003 BUDGET:
   Veitch distributed copies, noting that he had based it on last year's 
budget, but leaving out the video camera and two lectures already covered.
He warned that we could be asked to spend our reserve.
   Samardzic reported that she has been promised over $700 by National Science
Week - $500 for the quiz plus $270 in compensation to schools for teachers
taking time off to run it. She reported other expenses included $200 for
advertising. Veitch said that the budget line for the quiz should be left in
and include the advertising. Veitch declared that the budget was ready to send in,
with consensus from the committee.

SUBCOMMITTEE REPORTS: MEETINGS:
   Veitch read out a report from Kalloniatis.
Samardzic reported advertising for the Chang-Diaz lecture which she
intended to present at the National Science Week launch on the following day.
It was decided to have a dinner prior to the lecture, with Kalloniatis to
check on whether the speaker can come to it.
   It was decided to hold the Student Night on Thursday 11th October, with
Campbell to write to Heads of Departments about it. Campbell floated the idea of
allowing the University of Adelaide to have two speakers if one is not available
from UniSA. 
    The joint meeting with the AIB is still open. Veitch detailed possible 
speakers. It was decided to leave it until next year as we don't need any more
lectures this year.
    The venue for the AGM was discussed, with the choice being between the
Public Schools' Club and the Chapel Cafe. It was suggested that Prof. Angus Hurst
be the after-dinner speaker and Veitch is to ask him.
     Veitch said he has organised the WIP lecture on Wed. 17th
Sept. and has told Pina. He is to ask the dept. at Adelaide for a nomination for
the Claire Corani award. Samardzic noted that she is to fix up MOU (?). Veitch
reported that Halina is coming to give a dept. seminar at lunch time. He
expressed concern about the abstract for her public lecture.
      Veitch said he has been contacted by the RACI, which would like a joint
meeting on lasers. He had suggested October, but December or early 2004 would
be better. The RACI meet on the first Monday of every 2nd month, with a branch
meeting from 6-7pm, then a dinner, then the speaker. Suggested speakers are
Mark Buntyne and Warren Lawrence. Joe Shapter will be president next year, and
has an interest in lasers and nanotechnology. Campbell mooted Jamin Quinton
as a speaker, and Bouknegt Steve Lincoln. Veitch noted the need to avoid
synthesis as the subject, and said he would reply, but giving early next
year as the time. He suggested leaving the style of the meeting to the RACI.

SUBCOMMITTEE REPORTS: EDUCATION:
     Samardzic said the time for speakers at the careers night is still to
be worked out and that she will contact Carter about it. She listed speakers
as Dr Eva Bezac, Andrew Dowdy, Norm Jones, Mike Roach (teacher) and Anne-Marie
(research leader). Each person is to give a talk of 5-10 minutes, followed by
pizza and soft drinks. The budget is $150. Campbell warned that it is too 
difficult for one person to collect the pizzas, if the same source as last year 
is used, but he could do it if one other person could help. The event will be 
in the Upper refectory from 6-8, and there will be dividers for posters.
     Samardzic reported that the Quiz will be held on the Friday of the following
week, from 2-5pm in the Equinox. Campbell is to change the location on the web
page. Samardzic and Cockshell discussed details of bookings and ringing around
to get more teams if necessary. Samardzic is to advertize the quiz on a radio
interview (as well as the public lecture). Cockshell is to get the shield
back. She told Veitch that she has certificates for him to sign.
       Samardzic reported that the subcommittee will do the exam wrap-up. Veitch
said he that the lecture theatre is booked for this, and advertising is being
done by SASTA. It is all organised so there is nothing that Samardzic needs
to do.

SUBCOMMITTEE REPORTS: AWARDS:
   Blankleider is to run a selection between the two nominations for the
Gold Bragg Medal (from the University of Adelaide and the Northern Territory
University). It was decided that the selection be done by Blankleider and
an experimentalist, and that Michael Brunger be approached to be the
experimentalist. Veitch is to email Michael about this.

SUBCOMMITTEE REPORTS: SCIENCE POLICY:
   Samardzic, Veitch and Bouwknegt are to meet on Thursday 11th at 6pm.

ANNUAL GENERAL MEETING:
   Suggested venues were the Chapel restaurant, or the Stonyfell winery in 
Pirie St. (which has function rooms and good food), or the Public Schools' 
Club. Bouwknegt noted that the Chapel is bad for a speaker. Veitch is to
find out about the Stonyfell. A subsidy for all members was considered, but it
was decided to keep it to just students. Thursday November 27th was chosen
as the date. Veitch undertook to ask Angus Hurst to be the speaker. Samardzic
suggested Margaret Folkard as a backup.

ANY OTHER BUSINESS:
   Nominations for "Science Meets Parliament": (This will be on Tuesday October
 14-Wednesday 15th. Bouwknegt said the deadline is 30th September, but approval 
from the national branch is needed before then if they are to pay the registration.
They will not  pay anything else and we are not supposed to use branch money for 
this. Samardzic said that she is looking at going. Veitch said that he will talk
to the executive about funding from the local branch.
   Canney reported that he will stand down from the committee next year, but will
work as Treasurer until the AGM if necessary. He will be away for the whole of
September.
   Veitch noted that we need new committee members, and asked that some be
identified at the next meeting.

DATE OF NEXT MEETING:
   This was set for Wednesday 1st October.

                                               Laurence Campbell   26-8-03