AUSTRALIAN INSTITUTE OF PHYSICS, SA BRANCH COMMITTEE MINUTES

Time:  6pm, Tuesday July 24th 2001
Place: Tea room (#127) of the Dept. of Physics and Mathematical Physics,
       Adelaide University.

PRESENT: Ford, Canney, French, Veitch, Bouwknegt, Kalloniatis,
         Blankleider, Cockshell, Campbell, Samardzic

APOLOGIES: Carter

MINUTES OF PREVIOUS MEETING:
 Correction:In the discussion of the nominations for the accreditation
            committee, the phrase 
              "Bouwknegt agreed that Blankleider should do this and said 
               that he would approach Tony Thomas and Rod Crewther at 
               Adelaide Uni."
            should be replaced with:
              "After some discussion it was agreed that Blankleider should 
               do this. Bouwknegt said that he would approach Tony Thomas 
               and Rod Crewther at Adelaide Uni."
 Actions:   These had been executed, except for:
          - Bouwknegt had not acted on the Advertiser advert because he had
            not received the necessary documentation from Campbell. He now has
            this and so will act on it in the coming week.
          - Bouwknegt noted that he had not received information from Samardzic
            about the proposed video camera.
          - Blankleider had not asked the national branch about the issue of
            reapplications for the Gold Bragg medal, and undertook to check 
            on this with the National secretary.

CHAIR'S REPORT:
    Bouwknegt reported writing to Property Services about venue fees, but has
received no reply. (French noted that we have not been charged for them, eg
no charges in the last 12 months for the Kerr Grant. Veitch noted he had
discharged his responsibility to inform them of the issue.) He asked about
colour transparencies for the Student Night to be shown to students, noting
that Campbell could use the "aip-sa" account at Adelaide Uni. to produce them.
French suggested that there was a way Campbell could produce them at Flinders.

TABLED DOCUMENTS:
    Campbell tabled copies of the latest postal newsletter, and of the poster
and handout advertising the Student Night.

TREASURER'S REPORT:
   French said that he did not have a full report, but that there has been
little activity. He reported that he had not received some promised 
contributions from the Universities, including the one for Veltman from the
Faculty of Science. On the latter he undertook to resend the invoice that he
had sent a month ago.

PROCEDURE FOR NOMINATIONS:
   Ford asked for the reason why the two nominations from Flinders were 
unacceptable. Bouwknegt said that the names were not raised before the meeting.
He said that they were not unacceptable, but that the other nomination seemed
more acceptable to those present. Bouwknegt proposed the following procedure 
for future nominations:
  - the secretary should ask for suggestions by email.
  - Received suggestions should be distributed to the whole committee.
  - These should be discussed at a committee meeting.
  - People should only be asked after approval at the committee meeting.
Campbell noted that he had created the problem, but on the basis that he
had thought that originally the policy was to approach departments.

SUBCOMMITTEE REPORTS: MEETINGS AND PUBLICITY:
   Kalloniatis reported that things were ready for the Student Night. Campbell
cautioned that he does not yet know if either of the two medal recipients will
attend. 
   Kalloniatis reported that the joint meeting with the ASSA is definite
for Wednesday September 5th. He reported on the difficulties of negotiating
the event, and said that he will contact the speaker when he gives a seminar
in the department later in the week.
   Bouwknegt said that Roy Chisholm will give a public lecture on either 9th
or 16th October. He is Emeritus Professor at the University of Kent and will
talk on the History of Space and Time in a joint event with Mathematics.
   Campbell suggested that the Antarctic evening would be better held in August
or early September, as he thought students will not come to a meeting in the
break or in October. Kalloniatis said he will contact Campbell to discuss this.
   Kalloniatis noted that he is pursuing a joint meeting with the AIB 
(ie biologists) with John Findlay-Jones from Flinders. It would be in the first
half of next year, and could be about the proposed synchrotron.
   Bouwknegt suggested that it is urgent to arrange the AGM and asked for 
venues. After some discussion there was consensus to have the AGM at the Public
Schools' Club on November 22nd., with a request that committee members contact
Kalloniatis with suggestions for a speaker.
   The Wertheim lunch was discussed. Samardzic confirmed that the event had 
gone as intended. Noone confirmed Campbell's concern that some people at the 
back could not hear Margaret speak.

SUBCOMMITTEE REPORTS: EDUCATION:
   Samardzic said that the Space School was the only item to report. This
had gone well, particularly as the students had met Andrew Thomas by
chance.

SUBCOMMITTEE REPORTS: MEMBER BENEFITS AND RECRUITMENT:
   Leinweber said that the subcommittee has not met yet. Campbell reported
that the National branch initiative on member benefits is advertised in the
most recent "Physicist".

SUBCOMMITTEE REPORTS: SCIENCE POLICY COMMITTEE:
   Canney reported that the subcommittee had met on June 16th and decided:
  - there is now no requirement to send a letter to the National Science
    Policy committee concerning Science degrees losing value in terms of
    pure Physics.
 -  Samardzic and Bouwknegt should go to the "Science meets Parliament"
    event, and that the AIP-SA should provide funding for Bouwknegt.
Bouwknegt noted that the National AIP will pay registration for two people,
but nothing else. There was agreement that the branch should pay 
Bouwknegt's airfare and accomodation.
   Canney asked if Bouwknegt, who represents the branch on the national
Science Policy Committee, will do so in the teleconference on Tuesday
July 31st. Bouwknegt said he will, but no arrangements have been made yet.

SUBCOMMITTEE REPORTS: WEB PAGE
   Campbell said he was able to keep updating the page, but asked if
anyone had the expertise to fix the problem with the feedback form.
Leinweber said that he will have a look at it.

SUBCOMMITTEE REPORTS: AWARDS
   Blankleider reported that the Silver Bragg medals are ready, 
but he is waiting for Campbell to provide details of the inscriptions.
There was consensus that Bouwknegt, as chair, should present the medals
and introduce the speakers to expedite proceedings. 
   Campbell said he had received an application from Hailey Bignall for
a student travel award, but it was for a talk that she had given just 
before the announcement about travel awards was made. There was some
concern about making a retrospective award in case other such claims
were made. Campbell confirmed that there had been no other claims and
that he had told the applicant that the the committee would need to
take the circumstances of the retrospectivity into account. The award 
was approved.

SUBCOMMITTEE REPORTS: DISPLAY CASE
  Campbell said that Carter was about to change the display to 
advertise the Student Night, and that he had provided some photographs
of previous award winners and of student speakers for this.

ANY OTHER BUSINESS
   French noted that as he will be overseas from mid-September to 
mid-October and as he is not standing for Treasurer next year, it
would be good to get a replacement for him by mid-September.
Bouwknegt suggested that there is a possible new committee member
from the UniSA, but questioned whether she should start as Treasurer.

DATE OF NEXT MEETING:
   This was set for Tuesday 4th September 2001

					Laurence Campbell, 26-7-01

ACTION SUMMARY:

BLANKLEIDER
 - To check with the National secretary on the issue of renomination
   for the Gold Bragg medal of candidates who had been eliminated
   at the University level of selection in the previous year.
BOUWKNEGT
 - To send a complaint about the Gonzalez advert in the Advertiser.
 - To attend the Science Meets Parliament event
 - To represent the branch in the teleconference of the National Science
     Policy committee
 - To chair the Student Night, introduce speakers and present the medals.
CAMPBELL
 - To produce colour transparencies at Adelaide for the Student Night using
   the "aip-sa" account, and by means at Flinders to be suggested by French
 - To provide Blankleider with details of the inscriptions for the Bragg 
   medals
 - To provide French with details of Hailey Bignall's claim for a student
   travel award
 - To continue to update the web page
FRENCH
 - To resend the invoice to the Faculty of Science for the Veltman lecture.
 - To specify how Campbell can produce transparencies for the AIP at Flinders
 - To process Hailey Bignall's student travel award
EVERYONE
 - To contact Kalloniatis with suggestions for a suitable speaker for the AGM
KALLONIATIS
 - To contact Matthew Bailes when he comes to Adelaide this week
 - To pursue the joint meeting with the AIB
 - To book the Public Schools' Club for the AGM
 - To consult with Campbell on the date for the Antarctic evening
LEINWEBER 
 - To look at the problem with the feedback form on the web page
SAMARDZIC
 - To attend the Science Meets Parliament event